It has search abilities that let you search through terabytes of data using Boolean, proximity, fuzzy, boosted, and regular expressions (REGEX) searches. Third-party archiving solutions have the advantageous benefit of powerful and customizable search tools that allow quick access to your archived information when time matters the most. The main concern is that Exchange search is unable to search for misspellings and proximity parameters. The search functionality on Office 365 email archive/ Exchange Search is not without its limitations. Defeating the whole purpose of archiving. However, it will not be there are it was never archived in the first place. When a user misplaces an email or deletes it later realizing that it was in fact needed, they will typically contact their Office 365 administrator to try and retrieve the email. This is for many reasons, an email gets deleted that should have been saved, internal disputes, someone covering their tracks, an email deleted in error, loss in productivity as users are wasting too much time making judgement calls on each email. The decision on which emails to archive and which to delete should not end up in the hands of all employees. Best practice also suggests that organizations should archive all incoming and outgoing email across the entire business. Proactive vs Reactive Archiving –īest practice suggests that archiving policy decision making should occur at a corporate level or at least by a dedicated administrator with that responsibility. Also using MailMeter you can also restore emails to a mailbox rather than creating untrustworthy. MailMeter improves Office 365 by giving you an archive that the entire company can search through. Users can also access this copy of your data during the migration process meaning they will still have access to their historical mail. This provides you with a fall back if something goes wrong, or the process is delayed. Which can add more expensive to an already costly solution.ģ rd party solutions like MailMeter with Office 365 provides a safety blanket by creating a copy of your data before it is migrated. There is also the risk of data loss when migrating to Office 365, for the process to go smoothly it will require additional resources or the support of Microsoft. The process of migrating legacy emails creates a period of limbo where users do not know where to access their emails, as well as being a time-consuming process that requires not only suitable time management but also additional tools and resources. Migrating to Office 365 is not for the faint-hearted. Legacy Email Import and Exporting Emails in Office 365 Email Archiving In-Place Hold, Litigation Hold, and In-Place Discovery Here are the top 8 pitfalls of Office 365 Email Archiving. If you have just moved to Office 365 or are thinking about a move, it’s time to pay attention. The advertisement that Exchange Online gives a company “archiving ability,” is not the full story and here is why. For example, with some plan’s users have access to Office 365 Email Archiving capabilities through exchange online, these plans boast functionality for legal discovery and compliance and analysis of data. However, with these range of plans comes a variation in functionality. The attraction of Office 365 is that it offers an organization multiple plans for multiple types of business and their specific user needs. Today we are here to ask the question – can Office 365 email archiving match the functionality, capabilities, usability, and performance offered by dedicated third-party solutions? Let’s review in more detail. As part of Microsoft’s pitch, they offer Exchange online archiving and vows to solve eDiscovery, regulatory and compliance challenges. As organizations herd towards Office 365 as a one-stop shop for the management of email, social networking, and conferencing, some of them are also consider embracing the Office 365 email archiving capabilities.
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